OptiTrust

Privacy Policy

Effective Date: July 13, 2020

Privacy Policy

In this Privacy Policy, we inform you about which personal data we process during your visit to our website and what rights you have. We refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR) for the terms used.

Personal data includes all information relating to an identified or identifiable natural person. This includes, for example, your name, address and communication data, or your email address.

Processing means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

A data subject is any identified or identifiable natural person whose personal data is processed by the controller.

The controller or “data controller” is the natural or legal person, public authority, agency, or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data.

Name and Address of the Controller
OptiTrust IT Services GmbH
Tal 44
80331 München
Phone: +49 89 24 88 54 542
Email: info@optitrust.io
Data Protection Officer
1. Name and contact details of the controller and the data protection officer:
  
  The controller is OptiTrust IT Services GmbH, Tal 44, 80331 Munich
  Phone: +49 89 24 88 54 542, Email: info@optitrust.io.
  
  You can contact our data protection officer via email at datenschutz@optitrust.io or by mail at our postal address with the addition "Data Protection Officer"
Processing of Personal Data
1. Visiting Our Website
  1. Scope of Data Processing
    When you visit our website, your browser automatically transmits certain data for technical reasons to our web server. This data includes (so-called server log files):
    - IP address
    - Date and time of the request
    - Content of the request (specific page)
    - Operating system and its access status/HTTP status code
    - Transferred data volume
    - Website from which the request comes (referrer URL)
    - Browser, language, and version of the browser software
    - Retrieved files
    This data is not stored together with other personal data.
  2. Purpose of Data Processing
    The temporary storage of your IP address by our web server is technically necessary to display the website. Your IP address must be stored for the duration of the session.
    The storage of the above data in log files ensures the functionality of our website. Additionally, this data helps us to optimize the website and ensure the security of our information technology systems (e.g., for attack detection). The data is not used for marketing purposes.
  3. Legal Basis for Data Processing
    The legal basis for the temporary storage of this data and the log files is Art. 6(1)(f) GDPR. Our legitimate interest lies in the operation and security of our website.
  4. Duration of Storage
    The above data is deleted as soon as it is no longer necessary for achieving the purpose for which it was collected. For data collected to provide the website, this is the case when the respective session has ended.
    For data stored in log files, this is the case after a maximum of seven days. Further storage is possible if the data is required for legal purposes (e.g., for the clarification of attacks, misuse, or fraudulent activities). Data that must be kept for evidence purposes is excluded from deletion until the respective incident is finally clarified.
  5. Objection and Removal Option
    The collection of data for the provision of the website and its storage in log files is technically necessary for the operation of our website. Consequently, you have no right to object.
2. Email Contact and Contact Form
  1. Scope of Data Processing
    You can contact us via our contact form and the provided email address. In this case, we store the personal data you provide (name, company, email address, and message).
  2. Purpose of Data Processing
    The processing of personal data serves us to handle the contact request.
  3. Legal Basis for Data Processing
    The legal basis for processing the data transmitted in the course of a contact request is Art. 6(1)(f) GDPR (legitimate interests of us as the controller). If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6(1)(b) GDPR (performance of a contract).
  4. Recipients
    The recipients of your personal data are our internal departments responsible for handling your request. We do not disclose your personal data to third parties unless you have expressly consented to the data transfer or we are legally obliged to disclose the data due to statutory provisions and/or official or judicial orders. No data transfer to a third country or international organization takes place.
  5. Duration of Storage
    The data transmitted to us is deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data from the input form of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is considered ended when the circumstances indicate that the relevant matter has been conclusively clarified and no legal retention periods exist.
  6. Objection and Removal Option
    You have the option to revoke the processing of your personal data at any time. In such a case, the conversation cannot be continued. Please direct your revocation to the following email address: info@optitrust.io. All personal data stored in the course of contacting us will be deleted in this case.
3. Newsletter
  1. Scope of Data Processing
    You can subscribe to our free newsletter on our website, which informs you about the most important news about our products. To subscribe to the newsletter, we collect your email address, first name, and last name. Optionally, you can provide your salutation, title, and company.
  2. Purpose of Data Processing
    We process your personal data for sending the newsletter.
  3. Legal Basis for Data Processing
    The legal basis for processing the data after subscribing to the newsletter is your consent according to Art. 6(1)(a) GDPR.
  4. Recipients of Data
    Your personal data is transferred to our marketing department. The newsletter is sent internally. We do not transfer your data to third parties unless required by law or you have given explicit consent.
  5. Data Transfer to a Third Country
    Your personal data is not transferred to a third country or international organization.
  6. Objection and Removal Option
    You can unsubscribe from our newsletter at any time, i.e., revoke your consent. A corresponding link to unsubscribe is included in each newsletter. Alternatively, you can contact us via email at info@optitrust.io
    The data you provided for subscribing to the newsletter will be deleted when you unsubscribe. Data stored for other purposes remains unaffected.
Cookies
1. Scope of Data Processing
  Our website uses cookies. Cookies are small text files stored on your computer (e.g., PC, tablet, smartphone) when you visit the website. Cookies do not harm your computer and do not contain malicious software such as viruses or Trojans.
  Cookies can store personal data, particularly the IP address. However, this does not mean that we gain immediate knowledge of your identity.
  We use cookies necessary for the operation of our website (so-called essential cookies) and cookies used for statistical purposes to gather information about the visit to our website.
  You can decide whether to accept cookies that are not necessary for the technical functions of the website.
  You can access the cookie selection dialog used on our homepage againhere
2. Legal Basis
  The legal basis for the use of essential cookies necessary for the operation of the website is Art. 6(1)(f) GDPR. Our legitimate interest lies in the operation and functionality of our online offering.
  The legal basis for the use of statistical cookies is Art. 6(1)(a) GDPR (consent).
3. Duration of Storage
  The essential cookies we use are deleted after one year. The expiration date of statistical cookies ranges between 30 minutes and 13 months.
4. Objection and Removal Option
  You, as the user, have control over the use of cookies. You can delete cookies at any time. By changing the settings in your internet browser, you can configure it to prevent cookies from being stored or to automatically delete them at the end of your internet session.
  To delete cookies, select "Tools > Internet Options > General > Browsing History > Delete" in Microsoft Internet Explorer. You can set the general handling of cookies under "Tools > Internet Options > Privacy > Advanced".
  In Firefox, select "Settings > Privacy & Security > Cookies and Site Data".
  In Google Chrome, select "Settings > Advanced > Privacy and Security > Site Settings > Cookies and site data".
  If you use another internet browser, please refer to the browser's help function for instructions on preventing and deleting cookies.
  Please note that if cookies are disabled, you may not be able to use all functions of our website.
Data Security
We take technical and organizational measures to ensure the security of data processing in accordance with the state of the art. This ensures compliance with data protection laws, particularly the GDPR, and protects the data we process from destruction, loss, alteration, and unauthorized access. These security measures include the encrypted transmission of data between your browser and our web server. Please note that SSL/TLS encryption is only activated during data transmissions over the internet when the key symbol appears in the lower menu bar of your browser window, and the address begins with https://. SSL/TLS protects data transmission from illegal access by third parties. If this option is not available, you can also decide not to send certain data over the internet. Our web server is located in the Federal Republic of Germany.
Disclosure of Data to Third Parties or Third-Party Providers
Data is only disclosed to third parties within the framework of legal provisions. We only disclose users' data to third parties if they have given their consent (Art. 6(1)(a) GDPR), if the data transfer is necessary for contractual purposes (Art. 6(1)(b) GDPR), or if we have a legitimate interest in the economic and effective operation of our business (Art. 6(1)(f) GDPR).

As part of data processing on our behalf pursuant to Art. 28 GDPR, we use service providers for the operation, maintenance, and care of our website and IT systems, who may become aware of your personal data in connection with the maintenance and care of IT systems. We have taken appropriate legal, technical, and organizational measures with them to ensure the protection of personal data according to relevant legal requirements.

Your personal data will not be transferred to a third country or an international organization.
Your Rights
If we process personal data from you, you are a data subject within the meaning of the GDPR, and you have the following rights with respect to the personal data concerning you:
- Right of access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR),
- Right to data portability (Art. 20 GDPR)
- Right to object to processing (Art. 21 GDPR)
You also have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR). An overview of the German supervisory authorities can be found at https://www.datenschutzkonferenz-online.de/datenschutzaufsichtsbehoerden.html

Our responsible supervisory authority is:
The State Commissioner for Data Protection and Freedom of Information
Königstrasse 10 a
D-70173 Stuttgart, Germany
Website with further contact details:: https://www.baden-wuerttemberg.datenschutz.de
Changes to the Privacy Policy
We reserve the right to change this Privacy Policy to adapt it to changed legal situations or changes in services and data processing. This applies only to statements about data processing. If user consents are required or parts of the Privacy Policy contain provisions of the contractual relationship with users, changes will only be made with the users' consent.
Please regularly inform yourself about the content of the Privacy Policy.
Effective Date: July 13, 2020

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